Recording of Documents

This office accepts documents for recording upon the records of the county.

In accordance with Illinois statutes, Chapter 55 ILCS 5/3-5018, a fee is charged for document recording. The fee varies with type: standard vs. non-standard forms.

  • Standard forms are 8 1/2" x 11" and contain a 3" x 5" space in the upper right hand corner of the first page for the recorder's stamp. The fee for recording is $38.00 for up to four pages, and $1.00 additional for each subsequent page.
  • Non-standard forms are 8 1/2" x 14" or other size. The fee for recording is $50.00 for up to four pages, and $1.00 additional for each subsequent page.
  • Deed Recording
    • The grantee's address must appear on the face of all deeds for future payment of property taxes.
    • A completed Real Estate Transfer Declaration form, PTAX-203 must accompany the deed, or an exemption certificate with proper letter of exemption, dated and signed, must be affixed to the deed. This form may be completed online and printed at your location by going to Interactive Property Deed Recording form.
    • Transfer taxes must be purchased from this office at the time of recording.
    • All Deeds must also include a Jackson County Plat Act Affidavit available here


  • Plat Recording (Please provide one original and five copies.)
    • Plat Recording Fee: $66.00, plus $1.00 per additional lot.
  • Survey Recording (Please provide one original and five copies.)
    • Survey Recording Fee: $36.00 per survey.

 Requests for Copies of Recorded Documents

This office does not perform property record searches for the public.  You are welcome to visit the courthouse and perform your own search. If you know the document number or book & page number of the document desired, you may request delivery of a document by mail and avoid a visit to the courthouse. All requests for document copies must be made in person or by writing. Fax requests are not accepted. If writing to request copies, include the appropriate document information and enclose a fee of $0.50 per page.  If you are unsure how many pages the document consists of, make a generous estimate and include enough funds to cover the likely number of pages. We will refund any over payments made.  If you would like copies faxed to you, the fee is increased by $1.50 per document.  All fees must be paid in advance.

Mail all documents and required notices to:
Make your checks payable to:
1001 Walnut, Murphysboro, Illinois 62966-2194

Be sure to enclose a stamped, self-addressed envelope with your fee. 


To Request Copies of BIRTH, MARRIAGE, AND DEATH RECORDS Click here


If you wish to download an Application for Absentee Ballot, click HERE or call my office at 618-687-7366 to request a pre-printed version.

If you wish to register to vote in another county or need disclosure or candidate Information that is available from the Illinois State Board of Elections

  • Where to Vote: Polling places
  • Election Results in Jackson County
  • Election Ballots (only available prior to elections)

The controlling state statute for Illinois county clerks.

Contact Information


County Clerk:
Larry W. Reinhardt

County Clerk's Office
Jackson County Courthouse
1001 Walnut Street
Murphysboro, IL 62966

(618) 687-7360

(618) 687-7359

Office Hours:
8 a.m. - 4 p.m.
Monday - Friday